OFFICIAL MINUTES OF THE REGULAR MEETING

OF THE SEYMOUR CITY COUNCIL

SEYMOUR, IOWA -- AUGUST 12 2019


Seymour City Council met on the 12th of August, 2019 at 6:00 p.m. in the Council Chamber at City Hall with Mayor Housh presiding.  Present:  Carter Merritt Trower.  Absent: Housh, Rembe.


AGENDA:  Motion by Trower, second by Carter to approve the agenda.  All Ayes.  Motion Carried.


MINUTES:  Motion by Merritt, second by Trower to approve the minutes of the July 8, 2019 regular meeting.  All Ayes.  Motion carried.


FINANCIAL STATEMENTS:  Motion by Carter, second by Merritt to accept the financial statements for July 2019 as presented.  A Ayes. Motion carried.


CLAIMS:  Motion by Carter, second by Trower to approve the claims from July 9, 2019 through August 12, 2019 and the additions to claims list as presented. All Ayes. Motion carried. 


LIVESTOCK REQUEST:  Motion by Carter, second by Merritt to approve an application by DeWayne Watters to keep on horse temporarily at his residence.  All Ayes.  Motion carried 


MEMORIAL TABLE:  Motion by Merritt, second by Trower to approve the request by Sherry Middlebrook to place a memorial table in the City Park.  All Ayes. Motion carried.  


POLICE DEPARTMENT:  Officer Carter reported two domestic calls on First Responder call, one welfare check and two vehicle look-outs in the month of July. 


FIRE DEPARTMENT:  Cairns reported no fire call in the month of July  Cairns asked the Council to consider the installation of air conditioning in the fire station.  He noted one estimate received for approximately $5000.00.  Following a brief discussion, the Mayor suggested a grant application to the Wayne Community Foundation as a funding option. No official action was taken.  


CITY CREW REPORT:  Cairns reported on the progress made regarding the storm damaged streets.  L. W. Electric submitted an estimate for the cost to convert the seventeen street lights around the city square to LED.  The $2955 estimate included seventeen LED bulb and labor to rewire the ballasts.  Motion by Merritt, second by Trower to accept the bid submitted by L.W. Electric.  All Ayes. Motion carried.  Cairns asked the council to consider the purchase of new tires or the 2003 Ford pickup at a cost of $157 per tire.  Motion by Merritt, second by Carter to approve the purchase o four tires from Seymour Tire at a total cost of $628.00.  All Ayes. Motion carried. 


CITY CLERK REPORT: The clerk updated council regarding the utility billing ACH module purchase.  Half the total cost will be submitted with the signed contract.  The estimated time for the implementation is between one and two months. 


PUBLIC WORKS COMMITTEE:  There was some discussion regarding billing adjustment request.  Motion by Merritt, second by Trower to approve the request, allowing an adjustment of $125.00 from the sewer billing.  All Ayes, Motion carried. 


PARKS COMMITTEE:  Trower updated council on the progress made regarding Mapleleaf Park.  The mulch has been delivered and volunteers will be needed to help install and spread the mulch.  Organizing a clean-up day was discussed. 


ORDINANCE NO  2019-230

AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SEYMOUR, IOWA BY AMENDING CHAPTER 7 FISCAL MANAGEMENT. 


Motion by Merritt, seconded by Trower to approve the third reading of Ordinance 2019-230.  Roll Call Vote as Follows: Ayes--Carter, Merritt, Trower.  Nays-- none. Absent -- Housh, Rembe.  Thereupon the Mayor declared the motion carried and the third reading of Ordinance No. 2019-230 passed and approved.  Ordinance 2019-230 will be effective upon publication as required by law. 


RESOLUTION 2019-22

A RESOLUTION ADOPTING PROCUREENT POLICY TO BE IN COMPIANCE WITH FEDERAL GUIDLINES APPLICABLE TO FEDERAL GRANTS.


Motion by Carter, second by Merritt to approve Resolution 2019-22.  Roll Call Vote as Follows:  Ayes -- Carter, Merritt, Trower.  Nays -- None.  Absent --Housh, Rembe. 


RESOLUTION 2019-23

A RESOLUTION ADOPTING CONFLICT OF INTEREST POLICY


Motion by Merritt, second by Trower to approve Resolution 2019-23.  Roll Call Vote as Follows:  Ayes -- Carter, Merritt, Trower.  Nays -- None.  Absent -- Housh, Rembe. Passed and approved this 12th day of August, 2019.


RESOLUTION 2019-24

A RESOLUTION ADOPTING FRAUD REPORTING POLICY


Motion by Trower, second by Carter to approve Resolution 2019-24.  Roll Call Vote as Follows:  Ayes -- Carter, Merritt, Trower.  Nays -- None.  Absent -- Housh, Rembe. 


RESOLUTION 2019-25

A RESOLUTION ADOPTING POLICY AND PROCEDURES REGARDING ADJUSTMENTS TO SEWER PORTION OF UTILITY BILLS FOR FILLING SWINNING POOLS WITH CITY WATER 


Motion by Carter, second by Trower to approve Resolution 2019-25.  Roll Call Vote as Follow:  Ayes -- Carter, Trower.  Nays -- Merritt. Absent -- Housh, Rembe.  Motion Failed.


MOBILE HOME PERMIT:  Motion by Merritt second by Carter to approve a Mobile Home Permit application submitted by Jess Hoover.  All Ayes. Motion Carried. 


COMMUNITY CENTER BOARD APPOINTMENT:  Motion by Carter, second by Trower to approve the appointment of George Nichols to the Seymour Community Center Board filling the position left vacated by the resignation of Jennie Smaniotto.  All Ayes. Motion carried. 


CASEY'S LIQUOR LICENSE:  Motion by Merritt, second by Carter to approve Casey's General Store, Class E Liquor License -- officer update.  All Ayes. Motion carried. 


TAP LIQUOR LICENSE:  Motion by Merritt, second by Carter to approve The Neighborhood Tap LLC, Class C Liquor License upon proof of Dram Shop insurance endorsement.  All Ayes.  Motion carried. 


ADJOURNMENT:  Motion by Trower, second by Carter to adjourn at 6:45 p.m.  All Ayes. Motion carried. 


***Amendment to meeting minutes from June 11 2019 Resolution 2019-19 was reported as passed approved.  The vote of 2 ayes:  Carter, Trower, 1 Nay -- Merritt with 2 absent:  Housh, Rembe resulted in a failed measure.  A majority of all council members need to vote affirmatively to pass a resolution.