OFFICIAL MINUTES OF THE REGULAR MEETING

OF THE SEYMOUR CITY COUNCIL

​SEYMOUR, IOWA - AUGUST 7, 2017


​Seymour City Council met on the 7th day of August, 2017, at 6:00 p.m. in the Council Chambers at City Hall with Mayor Housh presiding. Present: Carter, Housh, Merritt, Rembe, Weeks.  Absent:  None. 


AGENDA:  Moved by Merritt, seconded by Housh to approve the agenda.  A.V.A.M.C.


MINUTES:  Moved by Merritt, seconded by Weeks to approve the minutes of the July 3, 2017 regular meeting.  A.V.A.M.C.


FINANCIAL STATEMENTS:  Moved by Carter, seconded by Merritt to approve the financial statement for July, 2017, pending final verification with the bank.  A.V.A.M.C.


CLAIMS:  Moved by Merritt, seconded by Carter to approve the claims from July 4, 2017 through August 7, 2017, as presented.  A.V.A.M.C.


VISITOR RECOGNITION:  Amber Trout and Amanda Etter-Davis were present to discuss their plans for their respective properties on East Main Street.  No official action was taken  David Hines was also present to ask that consideration be given to holding a street dance following other activities on the square Saturday night during the 2018 Old Settlers.  No objections were made by the council; further information will be available for the September meeting. 


POLICE DEPARTMENT:  Officer Carter reported making three arrests, two juvenile referrals, issuing several warrants and answering numerous dog calls. 


FIRE DEPARTMENT:  Assistant Fire Chief T.J. Cairns reported responding to two calls during July and using 200 gallons of water, and that the department has ordered new radios. 


CITY CREW REPORT:  Cairns reported on the results of the video taken of the sewer line running from Young's Avenue to the flume at the lagoon, noting that at least 500 feet should be relined; current costs for this are $45/foot.  Cairns also reported on repairs for the maintainer [obsolete, no repairs are available], but that he has found a 2010 JD 670 G at a John Deere Dealership.  Mayor Housh will be checking with the state to see if anything is available through them.  The parts have come in for the garbage truck, and it should be back in service on Wednesday afternoon.  Cairns also presented bids for taking down the tree at the southeast corner of the City Park and for new tires on the skid loader.  There was also discussion regarding the building at 112 N. 4th Street. 


CITY CLERK'S REPORT:  Moved by Rembe, seconded by Merritt to approve the west door to the meeting room.  A.V.A.M.C. Moved by Housh, seconded by Carter to approve replacing the air conditioner in City Hall.  A.V.A.M.C. Sidewalk repairs will be addressed when applying for Wayne Community Foundation grants and Mayor Housh will check into exterior building work to be done as well as landscaping and lighting at the recycling center. 


PUBLIC WORKS COMMITTEE:  Moved by Rembe, seconded by Merritt to allow payment of excessive water leak at $3.00/1000 gallons.  A.V.A.M.C. Moved by Marritt, seconded by Rembe to approve an extension request for account #3129006.  A.V.A.M.C.  Moved by Merritt, seconded by Carter to approve a revised extension request requiring payment of $312.27 by September 10, and $214.98 plus the new current bill on or before September 20.  A.V.A.M.C. Moved by Merritt, seconded by Rembe to approve the extension request for accounts #1107501 and 1106101. A.V.A.M.C.  Moved by Rembe, seconded by Merritt to approve the shut-off list presented.  A.V.A.M.C.


OLD BUSINESS:  There was some interest in the tree replacement program offered by Alliant Energy and the DNR, a contractor will need to check out the storm sewer problems at West Wall and 3rd Street, and Mayor Housh has not been able to obtain pricing information as of yet from Centerville Monument regarding stone repair.  


​ORDINANCE 2017 - 224

​AN ORDINANCE AMENDING CHAPTER 92.02 OF THE SEYMOUR MUNICIPAL CODE

​RATES FOR SERVICE - WATER


Moved by Merritt, seconded by Weeks to approve the second reading of the Ordinance 2017-224. Roll Call Vote as Follows:  Ayes -- Carter, Housh, Merritt, Weeks.  Nays -- Rembe.  Thereupon the mayor declared the second reading of Ordinance 2017-224 approved.   Moved by Merritt, seconded by Carter to waive the third reading of Ordinance 2017-224 and adopt the Ordinance as read.  Roll Call Vote as Follows:  Ayes -- Carter, Housh, Merritt, Weeks.  Nays --Rembe.  Thereupon the mayor declared the motion passed, the third reading waived and that Ordinance 2017-224 will be effective upon publication as required by law.  


Moved by Rembe, seconded by Carter to adopt the following:


RESOLUTION 2017-43

A RESOLUTION APPROVING TAX ABATEMENT FOR LARRY AND JEANIE KELLER


​Roll Call Vote as Follows:  Ayes -- Carter, Housh, Merritt, Rembe, Weeks.  Nays -- None.  Passed and approved this 7th day of August, 2017.


Moved by Merritt, seconded by Carter to adopt the following:


RESOLUTION 2017-44

A RESOLUTION UPDATING THE CITY CELL PHONE POLICY AND AUTHORIZED PERSONNEL FOR CHANGES TO THE CONTRACT.


Roll Call Vote as Follows:  Ayes -- Carter, Housh, Merritt, Rembe, Weeks  Nays -- None. Passed and approved this 7th day of August, 2017.


Moved by Carter, seconded by Weeks to adopt the following:


RESOLUTION 2017-45

A RESOLUTION ESTABLISHING A SINKING FUND FOR THE COLLECTION OF MONIES FOR REPAYMENT OF THE STATE DISASTER LOAN 


​Roll Call Vote as Follows:  Ayes -- Carter Housh, Merritt, Rembe, Weeks.  Nays -- None.  Passed and approved this 7th day of August, 2017.


Moved by Rembe, seconded by Housh to adopt the following:


RESOLUTION 2017-46

A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS


Roll Call Vote as Follows:  Ayes --Carter, Housh, Merritt, Rembe, Weeks.  Nay -- None.  Passed and approved this 7th day of August, 2017.


Moved by Merritt, seconded by Carter to adopt the following:


RESOLUTION 2017-47

​A RESOLUTION APPROVING THE MAYOR, MAYOR PRO TEM AND DEPUTY CITY CLERK AS ELIGIBLE SIGNATURES FOR FINANCIAL PUROSES AT CORYDON STATE BANK.


Roll Call Vote as Follows:  Ayes -- Carter, Housh, Merritt, Rembe, Weeks. Nays -- None.  Passed and approved the 7th day of August, 2017.


Moved by Housh, seconded by Merritt to adopt the following: 


RESOLUTION 2017-48

A RESOLUTION APPROVING AND ADOPTING THE CITY STREET FINANCIAL REPORT FROM JULY 1, 2016 TO JUNE 30, 2017


Roll Call Vote as Follows:  Ayes -- Carter, Housh, Merritt, Rembe, Weeks. Nays -- None. Passed and approved this 7th day of August, 2017.


APPLICATIONS FOR PART TIME HELP:  With one new application available, Mayor Housh suggested that he review the applications with Cairns and present options to the Council at the next meeting. 


SEPTEMBER MEETING:  Moved by Rembe, seconded by Merritt to hold the September meeting on Tuesday, September 5 at 6:00 p.m.  A.V.A.M.C.


THE TAP:  Moved by Rembe, seconded by Merritt to approve the Class C Liquor license with the Sunday sales privileges and outdoor service for The Tap.  A.V.A.M.C.


MORTON BUILDING:  It was decided to table action on the upgrades to the Morton building until the next meeting. 


CHARITON VALLEY REGIONAL HOUSING TRUST:  Moved by Carter, seconded by Merritt to donate $2000.00 to the CVRHT.  A.V.A.M.C.


CHARITON VALLEY PLANNING AND DEVELOPMENT:  Moved by Carter, seconded by Rembe to approve payment of $701.00 to CVPD Council of Governments.  A.V.A.M.C.


Other topics discussed with no official action taken included a brief review of the Department of Natural Resources water survey.


​ADJOURNMENT:  Moved by Merritt, seconded by Carter to adjourn a t 7:05 p.m.  A.V.A.M.C.